General Terms and Conditions

Status Date: 1.4.2023

I. General

  1. Scope of Application
    1. The general terms and conditions stated herein shall govern all business relations between UMB AG and/or UMB Communication AG (hereinafter called UMB) and its customers. The terms and conditions become applicable as soon as a customer obtains services or products from UMB and form an integral part of every contract between UMB and a customer. They apply equally to any future business relations between the two parties without the need for explicit confirmation each time.
    2. The customer expressly waives his own terms and conditions and accepts these terms and conditions in full. The use of own order forms by the customer will not void these provisions notwithstanding conflicting provisions on such order forms.
    3. Any deviations from these terms and conditions are only effective if they are expressly agreed to in writing. Changes to these terms and conditions are possible at any time; a new version will be applicable to any contracts concluded after the new version comes into force.
  2. Contract Structure and Conclusion
    1. The contract between UMB and its customers consists of a contract document and these terms and conditions. The contract document may consist of an offer accepted by the customer or an actual written agreement. It contains commercial and technical specifications.
    2. The contract between UMB and the customer shall be deemed concluded after the customer accepts an offer made by UMB, or after both parties sign a separate written contract document, or in the online store by accepting the online purchase at checkout. An offer may be accepted by conclusive action, namely if the customer accepts or utilizes UMB services.
    3. UMB offers are valid for 30 days unless otherwise specified.
  3. Duration and termination of permanent contracts
    1. The duration of the contract shall be determined by the provisions of the customer contract.
    2. Unless otherwise agreed, either party may terminate the contract as of the end of a calendar year.
    3. If a minimum contract term has been agreed upon, termination shall be possible at the earliest upon expiration of the minimum contract term. If no notice of termination is given, the contract shall be automatically extended by the same minimum term, but by at least one additional year.
    4. Period of notice shall be three months. Notice of termination must be given in writing.
    5. The right to terminate without notice at any time for important reasons shall remain reserved. Important reasons are deemed to be in particular:
      1. if the customer is in default of payment of the agreed remuneration or a not insignificant part thereof for two consecutive months; or
      2. if the customer is in default of payment of the remuneration for a period exceeding two months in an amount equal to the agreed remuneration for two months; or
      3. if the customer's assets are at significant risk or have deteriorated significantly, or if a petition for bankruptcy or debt restructuring proceedings has been filed against the customer.
    6. In the case of a purchase agreement, the customer has neither a right of termination nor a right of withdrawal.
  4. II. Performance, Obligation to Cooperate and Payment

  5. Scope of Performance
    1. UMB shall render the services described in the contract document. Services not explicitly mentioned in the contract document are not part of the scope of performance and will be charged separately according to time and effort spent.
    2. Prices, dimensions, designs, weights and technical specifications listed by UMB by name in its catalogs and documentation as well as on its website and online stores are non-binding. They are subject to change at any time. UMB reserves the right to make technical changes even after conclusion of the contract if they do not impair the contractual use or performance of the contractual products.
    3. UUMB shall carefully and expertly fulfill its contractual obligations according to the contractual performance specification. UMB may use sub-contractors but will remain fully responsible towards the customer for the delivery of services.
    4. Without express guarantee, deadlines for delivery, installation, and commissioning are indications only and not binding.
  6. The Customer’s General Obligations to Cooperate
    1. The customer shall ensure the fulfillment of any necessary obligations to cooperate in a timely manner, to the extent required, and at no cost to UMB.
    2. The customer shall notify UMB in a timely manner regarding any stipulations regarding contract fulfillment. The customer shall provide offices and machines as well as competent contact persons required to deliver the services. If UMB has not been expressly charged with data backup, the customer is solely responsible for such backup.
    3. Further obligations for the customer to cooperate, if any, will be defined in the contact document.
    4. If the customer does not render a required obligation to cooperate, or does not render it in a timely manner or in an agreed manner, UMB shall issue a formal warning to the customer. Consequences arising from a breach of the customer’s obligation to cooperate (such as delays, additional expenses, etc.) shall be borne by the customer.
  7. Payment
    1. The customer undertakes to pay the compensation for services provided by UMB as specified in the contract document. Such compensation does not include value added tax.
    2. Unless expressly stipulated otherwise, the agreed prices and remunerations shall not include costs and expenses such as travel time, travel and accommodation costs of personnel, packaging, transport and insurance to the place of delivery as well as unpacking and disposal of the packaging material. For domestic deliveries, the customer shall also be charged the advance recycling fee (vRG).
    3. The fees and the hourly rates are automatically subject to adjustment for inflation in accordance with the national consumer price index of the Swiss Federal Statistical Office. The fees are adjusted on January 1 each year based on the index level of the foregoing November compared to the level in the same month of the previous year.
    4. UMB shall be entitled to charge the customer for taxes, customs duties, levies and fees charged on its services and deliveries, in particular the value added tax, in addition to the agreed price.
    5. UMB has no influence on the pricing of manufacturers, suppliers and third party providers. In the event of extraordinary changes in the cost structure, UMB has the right to increase the fees outside of the adjustment described above. Such increases must be announced at least one month before the start of the new term. If the customer does not agree with this increase, he has the right to terminate the contract within ten days from receipt of the increase notification with effect on the ordinary expiration date. In the absence of termination, the modified fees are accepted.
    6. Invoices are due for payment within 10 days after invoice date without any deductions. After the period for payment has expired and the invoice is past due, the customer falls automatically into arrears without the requirement of an overdue notice by UMB. An annual interest rate of five percent (5%) shall be charged for late payments.
    7. UMB may stop its delivery until all open invoices are settled if the customer is in arrears.
    8. The customer is only permitted to offset invoices with claims that are acknowledged in writing by UMB or legally established.
  8. Rights to Intellectual Property
    1. All intellectual property rights to works created during fulfillment of the contract belong to UMB. The customer holds a non-exclusive right to use and exploit such results without limitations of time and place.
    2. Pre-existing intellectual property rights remain with UMB or the third party lawful owner. The customer acknowledges the terms of use as well as the licensing terms of third party owners of intangible assets, especially where software licenses of third party manufacturers are concerned; UMB will provide such terms of use as well as licensing terms to the customer for information purposes.
  9. III. Warranty and Disruption of Performance

  10. Default
    1. In case of non-compliance with a binding deadline due to impediments which are not the responsibility of UMB, said deadline shall be extended accordingly.
    2. Should UMB be responsible for non-compliance with a binding deadline, the customer shall grant an appropriate extension period of at least ten work days for belated compliance. In case of non-compliance during said extension period the customer may insist on contract performance and grant further extension periods or withdraw from the contract if UMB is in default by more than 40 workdays in total. Any services (or parts thereof) already rendered according to contract shall be paid for if they may be utilized in a reasonable technical and commercial way by the customer. A possible withdrawal from the contract shall have no bearing on such services; they remain to be governed by the appropriate contractual provisions. Further claims of the customer shall be excluded to the extent permitted by law.
  11. Material Guarantee and Warranty Rights
    a) Third party products
    1. Warranty for third party products (all hardware as well as third party software delivered by UMB separately or integrated in its services or products) is solely determined by the warranties granted by the respective manufacturers/providers or licensors. This applies to the scope of the warranty, the warranty period, the liability, the conditions for claiming the warranty and any other warranty rights of the customer.
    2. Warranty rights for third party products solely pertain to UMB in that UMB shall claim such warranty from the manufacturer/provider or licensor on behalf of the customer. If the manufacturer/provider or licensor does not meet its warranty obligation voluntary UMB shall transfer the warranty rights to the customer for legal enforcement.
    3. b) UMB products
    4. UMB guarantees that its products and services feature their warranted characteristics and are free from defects canceling or significantly impairing their suitability.
    5. In case of a defect, the customer may initially demand rectification or replacement at UMB’s option.
    6. If rectification or replacement attempts fail due to the same defect, the customer may:
      1. still demand fulfillment or
      2. demand a reasonable reduction in price, or
      3. withdraw from the contract in case of a substantial defect according to clause 9.6.
    7. A substantial defect exists if products do not feature their warranted characteristics while utilized in a manner compliant with the contract or if such products are unusable for the customer due to defects.
    8. The warranty shall be void if the customer modifies hardware or software or has hardware or software modified by a third party without being able to prove that the defect in question has not been caused by such modifications either totally or partly and that such modifications will not make the rectification of defects more difficult. The warranty shall also be void if the customer does not properly fulfill his obligations to cooperate according to clause 5.
    9. Notices of defects must be filed in written form within the complaint periods stated under clause 12 for purchase agreements or clause 13 for work contracts; such notices must contain a comprehensible description of the symptoms of the defect. Deficiency claims by the customer shall be void if a defect is not registered on time.
    10. Any customer claims arising from a defect shall lapse within six months after acceptance of the services or the installation, or after acceptance by the customer if such delivery occurred without installation.
    11. c) Common provisions
    12. Any warranties and rights arising from defects not expressly mentioned above shall be excluded to the extent permitted by law.
  12. Warranty of Title
    1. UMB warrants that it shall not breach any third party property rights with its products and services.
    2. UMB shall not owe nor provide any warranty for the use of its contractual service abroad, in particular on the national territory of the USA. The warranty of title is excluded for claims arising from the possible use of the contractual service abroad, in particular on the territory of the USA and/or based on claims arising from foreign law or leading to an assertion before foreign courts.
    3. UMB shall be released from any obligations arising from the warranty of rights and liability if a claim under property rights is based on the fact that the contractual service has been modified by the customer or by third parties not commissioned by UMB, or that its use takes place under conditions other than the specified conditions of use.
    4. In case of a product or service or parts of it becoming subject to legal action due to breach of industrial property rights, or if in the opinion of UMB the possibility exists that such legal action becomes possible, UMB may give the customer the right to utilize the item in question while being indemnified against all liability for the breach of industrial property rights, to replace the product with another that will fulfill the substantial contractual obligations, to modify the product to ensure that it will no longer breach any intellectual property rights, or, if above listed possibilities are not reasonably and viably realizable, to take the product back and to reimburse the purchase price minus amortization based on a five year linear amortization.
    5. If claims against the customer are made by third parties due to violation of property rights allegedly belonging to such third parties, UMB shall assume the defense at its own expense and assume any possible expenses and payment for damages imposed by the courts on the customer, if the customer (i) informs UMB without delay and in writing regarding the claim raised, and (ii) authorizes UMB to assume the defense, including negotiating a settlement, and assists UMB to a reasonable extent in these endeavors, and (iii) the third party claim is based on the intended use of the unmodified product or service breaching a property right existing in Switzerland or constituting unfair competition.
  13. Liability
    1. UMB shall be liable for culpably caused direct damage to the customer arising from the contractually agreed fulfillment of performance. Liability for indirect damages and consequential damages such as lost profit, additional expenses, additional payroll costs, unrealized cost savings, third party claims, data loss, etc. shall be excluded.
    2. UMB shall not be liable for damages due to faulty software, provided such software has not been manufactured by UMB. UMB shall also not be liable for damages caused by malware like computer viruses or cyberattacks, provided that appropriate and up-to-date protection measures have been taken by UMB within their area of responsibility in order to safeguard against such malware.
    3. Liability is limited to the amount of actual loss incurred; however, it shall not exceed the amount of the annual remuneration under the contract in question.
    4. Liability limitations pursuant to clause 11 shall not apply to personal injuries and likewise, if UMB has acted with willful intent or gross negligence or if such limitations are precluded by mandatory statutory provisions.
    5. UMB shall not be liable for damages or suchlike in case of force majeure and events equivalent to force majeure, such as and in particular natural disasters, warlike events, terror, attacks, riots, unforeseen official restrictions, strike, lockout, prevention of third party deliveries, etc. If UMB is unable to meet its contractual obligations, performance of the contract shall be suspended until the event has passed, with a corresponding restart period. If the event lasts longer than 90 days, both parties may terminate the contract extraordinarily.
  14. IV. Special Provisions for Individual Contract Types

  15. Special Provisions for the Delivery of Goods and Licenses
    1. Provisions under this clause shall be applied if UMB delivers goods or licenses to the customer based on a purchase agreement.
    2. Installation is not part of the scope of performance if not expressly stipulated and agreed upon.
    3. Unless otherwise agreed in writing, the place of performance for all obligations of UMB arising from the customer contract shall be the registered office of UMB - i.e. EXW ex registered office of UMB (INCOTERMS 2020) or, in the case of third-party products, EXW ex works of the third party (INCOTERMS 2020).
    4. The customer hereby authorizes UMB to arrange transport in its name and for its account. To the extent permitted by law, UMB shall not be liable for the choice of carrier and shall only take out transport insurance at the written request of the customer.
    5. The customer shall confirm receipt of the Products by signature on the delivery bill enclosed with the delivery. Complaints about damage, loss or destruc-tion during transport shall be addressed by the customer in writing directly to the carrier.
    6. The customer shall inspect the purchase object within 10 days after delivery. If the object is installed by UMB the verification period starts only after the installation has taken place. The customer shall notify UMB about identified defects in writing within this period of time.
    7. Defects which despite due diligence are not discernible during inspection shall be reported to UMB in written form within 10 days after they have been discovered.
    8. In case of a defect, the customer may assert his rights arising from a defect pursuant to clause 9.
    9. The extent of permitted software use is based on the license provisions of the software manufacturer.
  16. Special Provisions for the Creation of Works
    1. In case of a contract for work (Werkvertrag) to be performed by UMB, a joint examination shall take place before acceptance by the customer.
    2. UMB shall invite the customer to this examination in a timely manner by indicating readiness for acceptance. A report regarding such examination and its results shall be drawn up and signed by both parties. Partial acceptance of an order shall be possible within a contractual framework. Unless otherwise agreed acceptance shall take place within 10 days after the indication of readiness for acceptance by UMB. If such acceptance is delayed by the customer beyond this period and if there is no written notice of defects within this period, acceptance shall be deemed to have taken place. Likewise, acceptance shall be deemed to have taken place if the customer starts to operate the delivered products or modifies them.
    3. If the examination results in discovering insignificant defects, acceptance shall nevertheless take place upon completion of the examination. UMB shall rectify said defects and report this rectification to the customer.
    4. If the examination results in discovering significant defects pursuant to clause 9.6 acceptance shall be postponed. UMB shall rectify said defects and invite the customer for a new examination. If acceptance is prevented a second time due to the same defect, the customer may assert his rights arising from a defect pursuant to clause 9.5 (fulfillment, or a reasonable reduction in price, or withdrawal from the contract in case of a substantial defect).
    5. Defects which despite due diligence are not discernible during inspection shall be reported to UMB in written form within 10 days after they have been discovered.
  17. Special Provisions for Support Services
    1. The provisions under this clause shall apply in case of delivery of support services by UMB to the customer.
    2. UMB shall deliver such support services with proper care. However, UMB cannot guarantee that the supported products may be utilized without interruption and error-free.
    3. All service contracts with third parties for the customer’s hardware and software shall be borne by the customer.
    4. Support services by UMB shall be delivered during support time. Unless otherwise agreed, support time is deemed to be the time from Monday to Friday, 08.00 am – 12.00 am and 01.00 pm – 05.00 pm (excluding Sundays and official public holidays at the place where UMB is established). On request of the customer and for a surcharge in addition to regular fees UMB shall begin delivery of its services outside support time and also proceed with support work already begun. Surcharges are defined as follows:
      1. Monday to Friday, 11.00 pm to 07.00 am: 50%;
      2. Weekends / Holidays, midnight to midnight: 100%.
  18. Special Provisions for Microsoft Online Services
    1. The provisions of this clause shall apply if Microsoft Online Services are part of the scope of services.
    2. By using Microsoft Online Services such as Office 365 or Microsoft Azure, the customer agrees to the Microsoft Customer Agreement
  19. BSpecial Provisions for IT Security Services
    1. UMB provides IT Security Services with all due care and using state-of-the-art tools. However, in view of the number, technical possibilities and criminal energy of potential attackers and the various weak points outside the IT systems (e.g., customer employees deceived by phishing), even highly developed security measures cannot exclude the possibility that IT security incidents may occur which could have far-reaching consequences for the customer (e.g. loss of data, interruption of operations).
    2. Albeit the risk of an IT security incident can be significantly reduced by using UMB's IT Security Services, UMB cannot guarantee that all weak points, conformity problems or vulnerabilities will be uncovered, that IT security incidents can be completely avoided, that they will be detected immediately and that any incidents that occur will be harmless. Accordingly, the customer expressly acknowledges that UMB does not owe any particular result in the context of IT Security Services, but that UMB’s sole obligation is to provide the IT Security Services with due care and diligence.
    3. The customer guarantees that he has the necessary rights, consents and authorizations to use the IT Security Services of UMB. Insofar as this is necessary due to legal requirements or under contracts concluded by the customer, the customer is in particular obliged to obtain consents from its IT service providers and business partners as well as from the natural persons concerned, by which they accept that UMB carries out security tests which affect their systems and/or data (which tests may include techniques such as network probing, port scanning, penetration tests, configuration audits, brute force attacks and the like, but not, except with the prior written consent of the customer, Distributed Denial of Service (DDoS) attacks).
  20. V. Miscellaneous

  21. Confidentiality
    1. The parties undertake to keep facts and data confidential which become known to them in connection with the agreement and which are neither evident nor publicly available, including any associated documents and data storage media. This obligation shall also be established for commissioned third parties. Analyses, summaries, and extracts created on the basis of confidential data shall be considered confidential information. In case of doubt any facts and data shall be treated confidentially. The confidentiality obligation shall be in force before conclusion of the contract and remain in force after termination of the contractual relationship or after fulfillment of the services agreed upon. The confidentiality requirement is subject to legal disclosure requirements.
  22. Data protection
    1. The parties undertake to comply with the provisions of data protection legislation. They undertake to take commercially reasonable as well as technically and organizationally possible precautions so that data arising in the course of the execution of the contract are effectively protected against unauthorized disclosure to third parties. Personal data may only be processed for the purpose and to the extent necessary for the fulfillment and execution of the contract. To this extent and for this purpose, personal data may also be passed on to a company affiliated with one of the contracting parties in Switzerland or abroad, provided that the requirements in accordance with the provisions of data protection legislation are met. The parties shall transfer these obligations to their employees, subcontractors, and other third parties involved in the performance of the contract for the purpose of fulfilling the contractual obligation.
    2. Personal data issued within the framework of the contractual relationship between the parties shall be collected, filed, stored and processed by UMB for business transactions as well as passed on according to other contractual agreements. After the business relationship has been concluded, the stored data shall be retained. With the conclusion of a contract between the parties, the customer gives his consent to this data processing.
    3. Processing of data in relation to the UMB website shall not be affected by the provisions set forth herein, but shall be governed by the UMB Privacy Statement.
    4. The customer agrees that personal data and program data collected at UMB may be stored, processed and used by UMB as operator and its partner companies for market research as well as for written consulting and information purposes (advertising) about products and services.
  23. Non-solicitation
    1. The customer shall refrain from anything that could impair UMB's competence and ability to act. In particular, but not limited to, the customer is prohibited from enticing away employees of UMB or encouraging them to apply for a job and to employ them as employees or to bind them to UMB by any other form of cooperation.
    2. In the event of a violation of the non-solicitation clause, the customer shall owe UMB a contractual penalty in the amount of one gross annual salary of the solicited employee for each individual case, however, at least CHF 50,000.00. UMB reserves the right to claim further damages, in particular recruiting and training costs resulting from such solicitation. Payment of the contractual penalty shall not release the customer from compliance with the non-solicitation clause.
  24. Severability Clause
    1. If any term of this Agreement is to any extent invalid or incapable of being enforced, such term shall be excluded to the extent of such invalidity or unenforceability; all other terms hereof shall remain in full force and effect. The invalid or unenforceable term shall be replaced by a valid provision meeting the economic purpose of the invalid or unenforceable term as closely as possible.
  25. Written Form
    1. Agreements between the parties (offers, approvals, orders, etc. as well as modifications and amendments of such agreements) shall only be valid if set down in writing. The use of e-mail is deemed to be equal to written form.
  26. Applicable Law and Jurisdiction
    1. The agreement is subject to Swiss substantive law.
    2. The provisions of the United Nations Convention on Contracts for the International Sale of Goods, 11 April 1980 (Vienna Convention), shall not apply hereto.
    3. UMB’s place of business shall be the sole place of jurisdiction.